Privacy Policy

1. Who We Are

MPLOY GROUP LIMITED ("we", "our", or "us") is a recruitment agency registered in the United Kingdom, providing recruitment and staffing services to clients and candidates across various sectors.

We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. What This Policy Covers

This privacy policy explains how we collect, use, store, and protect your personal data when you:

Apply for a job through us
Register as a candidate
Use our website or services
Are a client or prospective client
Engage with us in any other way

3. What Information We Collect

We may collect and process the following personal data:

For Candidates:

Name, contact details (email, phone number, address)
CV, employment history, education, skills
Right to work information (e.g. passport, visa)
Salary expectations, job preferences
References and referee details
Interview notes and feedback
Criminal records (if relevant for the role and lawful to collect)
Other relevant information you choose to share with us

For Clients:

Contact names and job titles
Business email addresses and phone numbers
Company details
Contractual and financial information

4. How We Collect Your Information

We may collect your personal data from:

Direct submissions (e.g. when you apply for a job via email or our website)
Job boards (e.g. CV databases)
Social media (e.g. LinkedIn)
Referrals
Telephone conversations or meetings
Cookies and website analytics (see section 9)

5. How We Use Your Data

We process your data for the following purposes:

To provide recruitment services and match you with job opportunities
To share your CV and details with potential employers (with your consent)
To keep in contact with you regarding job applications and interviews
To manage client relationships and provide services
To meet legal, compliance, and safeguarding obligations
For internal analysis and performance reporting

6. Legal Basis for Processing

We process your data under the following legal grounds:

Consent – when you give us permission to represent you or send your details to employers
Legitimate interest – in providing recruitment services and maintaining a business relationship
Legal obligation – to comply with applicable laws and regulations
Contract – where processing is necessary for a contract you’re a party to

7. Data Sharing

We may share your data with:

Clients who are potential employers (with your consent)
Third-party service providers (e.g. CRM systems, payroll providers)
Regulatory bodies, if legally required
Referees and background checking services (when applicable)

We never sell your personal data to third parties.

8. How We Store and Protect Your Data

Your data is stored securely on encrypted systems with controlled access. We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, misuse, or disclosure.

9. Cookies & Website Use

We may use cookies to enhance your user experience on our website. These are small text files stored in your browser to help us understand how you use our site. You can manage your cookie preferences via your browser settings.

10. How Long We Keep Your Data

We will retain your data for as long as necessary to fulfil the purposes for which it was collected. Candidate data is typically kept for up to 2 years after our last meaningful contact unless you ask us to delete it sooner.

Client data is retained in line with legal and accounting obligations.